Minutes of October 25, 2007 University Coordinating Committee Meeting
Members Present: Scott Harris, Walter Jay, Patti Jung, Gerry McDonald, Summur Roberts, Dow Scott, Paul Whelton, and Christine Wiseman
Absent: Lorraine Snyder
- Chris moved, and Walter seconded, that the September 10, 2007 minutes be approved as distributed. Motion carried with one (Jung) abstention.
- The Committee discussed and further updated Patti’s review of shared governance activities during August and September 2007 which she distributed before the meeting. See Addendum 102507. Chris noted that she would ask John Pelissero to cc the chair of the UCC about decisions made by the Provost re various policy proposals that come from UPCs.
- The Committee discussed the status of the Faculty Handbook. It was reported that several faculty had been asked by the FAUPC to review the current draft. The Central Administration will be making a collective set of proposed revisions. The FAUPC should eventually have an opportunity to review and approve the final version of the document.
- The Committee decided to send as recommended by faculty council a policy proposal about intellectual property to the FAUPC.
Gerry moved, and Walter seconded, the following procedural clarification re the UCC’s responsibilities as a clearing house for shared governance at Loyola:
“All business (topics, policies, and issues) intended for UPC action must initially be sent by the proposer directly to the UCC for assignment to the appropriate UPC(s). This procedure should be followed even in the case where the proposer is itself a UPC (or member of a UPC), and in this case, the proposal must be sent to the UCC in a timely fashion, normally at least a month in advance of a final recommendation on the proposal being made by that UPC.
Recommendations developed by the UPCs are communicated solely and directly to the UCC, indicating how input from appropriate representational bodies was solicited. Upon determining that such groups were provided adequate opportunity for input, the UCC will forward the proposal to the relevant administrators.”
Motion carried.
It was noted as well that the unit in which a proposal originates might well send to the chair of the UCC along with the proposal in question a brief (one paragraph maximum) description of the proposal, as well as a recommendation about where ( in what UPC) it might well be reviewed. It was noted that frequently the UCC chair and administrative assistant (Patti and Lorraine) might well decide on behalf of the UCC where to send a proposal.
It was further recommended that Patti and Gerry meet with the chairs of the various UPCs and with Kelly Shannon to discuss this procedural clarification and to explore how communications might otherwise be improved. It was hoped that Lorraine would coordinate this meeting.
- Meeting adjourned at 3:00 PM.